The Human Resources Department for the Green Bay Area Public School District is seeking an energetic, knowledgeable, and collaborative administrative professional to join our team. We are looking for someone with attention to detail and the ability to prioritize multiple tasks in support of HR and Benefit-related processes and procedures. Candidates with Spanish speaking skills are preferred. We highly encourage those seeking a new professional opportunity to apply today!

Essential Functions:

1. Follows the Core Values of the Green Bay Area Public School District as driver of our words and actions:
   • Excellence:  Students and educators analyze, pursue learning, research, think creatively and work independently and/or collaboratively while applying their knowledge, abilities and skills with depth and critical thinking to both familiar and unfamiliar situations.
   • Engagement:  Active and enthusiastic involvement in and out of the classroom.
   • Equity:   Systems and procedures we use to place students into nurturing and rigorous settings where students’ cultural approaches are honored and students are empowered to fully use their capacities. Equity enhances the quality and accessibility of opportunities.
   • Integrity:  Demonstrating fairness in judgment and action.
   • Responsibility:  Fulfilling obligations in a dependable manner and accepting consequences.
2. Promotes efforts on diversity, establishes best practices and utilizes skills to remove barriers for students of diverse backgrounds.
3. Creates a favorable professional impact on students, parents, community, and other employees.
4. Maintains confidentiality in verbal, written, and electronic communication.
5. Refers confidential information to the appropriate person.  
6. Follows safe practices and adheres to safety standards.
7. Complete employee accident reports.
8. Work with workers’ compensation carrier to address and resolve claims.
9. Find alternate work for employees with restrictions.
10. Complete student incident tracking report.
11. Complete wage reports upon request.
12. Appropriately file and organize all worker’s compensation binders, paperwork, and other information.
13. Complete state and federal reports for benefits, leaves and workers’ compensation annually.
14. Calculate sick leave escrow for retirees
15. Enter benefit and leave information into the HRIS, Benefits, and absence systems.
16. Assist with ad hoc reports, enrollment reports, compliance data and surveys as requested.
17. Assist employees and retirees to understand, enroll in, and change their benefit elections.
18. Verify benefit premium deductions each payroll cycle.
19. Calculate premium contributions and deductions, entering in HRIS and benefits system.
20. Administer the district’s Emeritus program.
21. Provide customer service and benefit support for active and retired employees of the District.
22. Coordinate leaves of absence and need for absence coverage in cooperation with HR staff.
23. Consult with members of the HR team to ensure that work is completed accurately and timely.
24. Create and maintain employee records in HRIS and associated district systems.
25. Assist in coordinating new hire orientations and ensure a smooth onboarding process.
26. Support benefits enrollment, changes, and inquiries.
27. Assist employees with benefit-related questions.
28. Collaborate with the payroll department to process employee changes, time-off requests, and other payroll-related matters.
29. Assist with updating benefits summary sheets as requested.
30. Address basic employee inquiries related to HR policies, benefits, and workplace issues.
31. Assist in organizing and managing employee files, verifying all necessary documentation for personnel files
32. Communicate with administrators/directors/principals regarding substitute coverage and new leaves/vacancies.
33. Communicate with various departments (such as Technology, Facilities, Payroll, and Accounting), answering questions from employees and supervisors, and providing advice and assistance on District policies, procedures and handbook language.
34. Assist maintaining HR-related databases.
35. Participate in meetings and committees associated with benefits, leaves and employee work safety as requested.
36. Stay informed about employment laws and regulations.
37. Help ensure compliance with company policies and procedures.
38. Other duties as assigned by supervisor.

Working Conditions:

1. Work involves disruptions of daily schedule.
2. Work involves frequent deadlines under pressure.
3. Work requires flexibility in adjusting to continuously changing situations.
4. Work entails a flexible daily schedule.
5. Work involves a high level of decision making and the ability to keep information confidential.
6. Open cubicle work space.

Qualifications Required:

Education: 

• Associates Degree in HR, Business, Accounting or related field

Experience:

• Minimum one year of direct HR experience or at least two years of experience in a human services, accounting, business or related field role

Knowledge

• Working knowledge of equal employment opportunity expectations

Skills

• Excellent communication and interpersonal abilities
• Strong organizational skills and attention to detail
• Proficiency in computer applications typical in an office environment

Qualifications Desired:

Education: 

• Bachelor's Degree in HR, Business, Accounting or related field

Experience: 

• Three years of direct HR experience (staffing, benefits and/or leaves administration preferred)
• Experience within Public Education or Non-Profit Human Resource Departments

Knowledge:

• Competence with HRIS software, Google Suite

Skills

• Fluent oral and written communication in English and Spanish