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Payroll Lead & Tax Reporting Analyst - Northeast Wisconsin Technical College

14 Jan 2021 9:14 AM | Anonymous member

LOCATION:  Green Bay Campus

STANDARD HOURS:  40 hours per week. Typical hours Monday-Friday 8:00 a.m. – 5:00 p.m.; Flexibility required to include other evening and/or weekend hours as necessary.


*Current benefit eligible employees will be placed within the pay range based on their current rate/range.

Required online application available on website:

The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population.  We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students and community partners who are also committed to closing equity gaps.


Responsible for the accurate and timely processing of the bi-weekly payroll.  Ensure accurate calculation of wages, tax withholding, garnishments and company deductions in accordance with regulations and company policies.  Research and manage multi-state payroll set-up, state and local tax processing and stays current with legal updates.   Ensure the accurate and timely processing of direct deposit files, benefit vendor payments and participate in audit processes.  Provide guidance to employee inquiries, supports and leads department personnel that submit pay authorizations/course agreements and provides leadership in payroll related projects.


Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.

Essential Functions Statement(s)

  • Manage the processing and reporting requirements of payroll.  Review payroll process for inefficiencies and errors, verify payments are made within established guidelines.
  • Ensure compliance with state and federal payroll and tax regulations
  • Balance payroll, benefits, and accounts payable transactions that flow through the payroll system.
  • Maintain human resource and payroll information system tables impacting earnings, deductions, direct deposit, etc.
  • Respond to inquiries and provide information to employees and external customers on payroll matters, tax issues, garnishments, and other pay related matters.
  • Process income and deductions requiring special taxation to ensure proper W-2 reporting.
  • Responsible for quarterly, annual and W-2 process for all state taxes including state, local, unemployment and federal reporting
  • Research tax liability and set up taxes for new states as we hire employees in new states
  • Research legal changes in tax and deduction laws for both federal and multi-state that apply to the payroll process. Initiate system changes and practices to ensure compliance with state and federal laws.
  • Facilitate payroll related patches and fixes testing. Recommend system enhancements to increase efficiency and accuracy; participate in project team to design, develop and test enhancements.
  • Backup to Payroll Specialist


Education: Bachelor’s or Associate Degree in Finance or related field
Experience: Five years related experience.  Preferred experience in higher education and/or multi-state payroll.

 **An equivalent combination of education and work experience may be considered.

Computer Skills

Microsoft Excel and human resource information system or payroll system experience; PeopleSoft experience preferred.

Certificates & Licenses

 Certified Payroll Professional preferred.

Other Requirements

Must hold a valid driver’s license and be insurable under the District’s standard insurance policy terms.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes. Inquiries regarding the College’s nondiscrimination policies may be directed to the Chief Officer for Diversity, Equity, and Inclusion at (920) 498-6826 or


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