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Green Bay Chapter SHRM

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Benefits Manager

21 Jun 2024 8:33 AM | Anonymous member

Job Summary:

Responsible for administering the day-to-day operations of group benefit programs (group health, dental, vision, short-term and long-term disability, life insurance, HSA, flexible spending plan, 401(k) plan, time off programs, etc.) including records maintenance following established procedures. Consults with and advises employees on eligibility provisions, and other matters related to benefits. Leads the research, design, and improvement of the company’s employee benefits programs.

Essential Functions:

·         Coordinates and administers daily processing of employee benefit programs as it relates to the Self-Insured Medical Plan, dental, vision, accident and disability, Life insurance, vacation/paid time off/leaves, and the 401(k) Retirement Savings Plan.

o   Provides access for benefit orientations and administers enrollments, changes, and terminations within system.

o   Assists employees with benefit related questions/situations such as filing health, dental, life, and all other related and deferred benefit claims.

o   Resolves administrative problems with the carriers/broker representatives.

o   Processes 401(k) participants, terminations, deferral change requests, and annual audits.

o   Notification to administrator regarding COBRA eligibility.

o   Monthly Billing Reconciliations for benefit programs.

o   Quarterly Audits for benefit programs.

·         Lead in the creation and development of impactful employee communications. Measures effectiveness of communications and develops recommendations for innovative ways to reach participants.

·         Manage and monitor health and welfare vendors’ compliance to the contract provisions and performance guarantees negotiated. Responsible for reviewing new contract and plan provisions with vendors and broker to ensure compliance with plan language.

·         Analyze benefit programs and carrier products to develop business plan recommendations resulting in design changes that meet company business needs. Implement strategies that are both cost effective and that deliver the highest quality to associates.

·         Lead role in managing wellness program initiatives, performance, and result measurements.

o   Health Risk Assessments Coordination for 45+ locations

o   Communication for Assessments to Associates

·         Responsible for all compliance filings for respective welfare benefits plans, including DOL inquiries, 5500 Filing, and annual ACA Reporting.

·         Lead role in developing benefit communications for managers and Human Resources, including but not limited to training, handouts, and webinars.

·         Provide functional and administrative expertise and training to the Benefits Coordinator and outsourced benefits administration vendor for new program implementations, policy, and provision changes, related to assigned vendors.

·         Manage leaves (FMLA) and other state leaves, as well as benefit coordination for US and Canadian Associates.

o   Collection and Submission of appropriate enrollments

o   Managing timeliness of issuance/receipt of leave paperwork

o   Tracking leave time

o   Coordination of disability benefits for associates who qualify/do not qualify for a leave of absence.

·         Process and maintain status reports and changes for benefit systems.

·         Advises management team on new plan options and implements changes to programs; arranges and conducts employee information presentations and enrollments.

·         Obtain statistics and information for the renewal process of any Health, Life and Retirement plans that benefit the company, discuss findings with Director of HR and Benefits Committee.

Additional Duties:

Maintain employee benefit files.

Perform job duties in compliance with the policies and procedures of the department and company.

Respect the confidentiality of information encountered.

Demonstrate and promote positive customer relations both internally and externally.

Attend educational and company related meetings and is willing to share knowledge and experience with others.

Perform various other duties as assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

   Bachelor's degree and five or more years related benefits or employee benefit administration experience required.

         PHR and CEBS professional designations preferred.

         Excellent communication and organization skills are required.

   Knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including ERISA, COBRA, FMLA, ADA, SECTION 125, Medicare, and Social Security and DOL requirements.

   Strong skills in Microsoft Office/Excel.

Company Summary: With extensive background in building materials, the Bay Family of Companies produces and distributes commercial and industrial, fabricated, and metal building insulation products to the construction industry. Headquartered in Green Bay, Wisconsin, Bay prides itself on outstanding customer service and providing the products and expertise needed to meet the needs of its customers. The Bay Family of Companies has approximately 850 associates, in more than 75 divisions, and 50 wholly owned subsidiaries located in more than 20 states and Canada.

Division Summary: The Bay Family of Companies’ Corporate Office is responsible for most administrative and management duties for all corporations and locations including HR, Accounts Payable and Receivable, Executive Management, Inventory, Payroll, and other support functions.

Company Benefits: GREAT BENEFITS! Medical, Dental, and Vision Insurance, Paid Time Off (PTO), Paid Holidays, 401(k) with a generous employer match, Health Savings Account, Life Insurance, and Short- & Long-Term Disability, free Health Assessments, and wellness program in conjunction with our Medical Plan. Tuition reimbursement programs, tuition and company discounts, and employee referral bonuses!

***This employment advertisement is not applicable to individuals who reside in the states of California or Colorado.***

All applications are accepted online at  

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