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Green Bay Chapter SHRM

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Benefits Assistant at The Bay Family of Companies

29 Jan 2024 8:09 AM | Anonymous member

 The Bay Family of Companies has nearly 1000 associates, located in more than 20 states and Canada, from more than 85 divisions, and 46 wholly owned subsidiaries. The Bay Family of Companies’ Corporate Office is responsible for most administrative and management duties for all 40 corporations and 75 locations including HR, Accounts Payable and Receivable, Executive Management, Inventory, Payroll, and other support functions.

What’s in it for you: GREAT BENEFITS! Medical, Dental, and Vision Insurance, Paid Time Off (PTO), Paid Holidays, 401(k) with a generous employer match, Flexible Spending, Life Insurance, and Short- & Long-Term Disability, free Health Risk Assessments and wellness incentives in conjunction with our Medical Plan. We also offer free coffee and healthy snacks in the corporate office and a beautiful work environment.  Tuition reimbursement programs, tuition and company discounts, and employee referral bonuses!

Job Summary: Primarily responsible for assisting the Benefits Manager with administration of the group benefits programs. Associates within this role work within the Human Resources department and would also be responsible for assisting the Human Resources Assistant with tasks revolving around newly hired associates, file management, and necessary follow up.

Essential Duties and Responsibilities:

  • Preparation of materials for all benefit eligible associates.

·         Preparation of materials for all associates leaving employment with The Company.

·         Assist in preparation, distribution, and complete re-declaration of benefits/open enrollment.

·         Assist with benefit meetings, new hire orientation, and Health Risk Assessments.

·         Assist in coordinating all benefit enrollment/informational meetings.

·         Assist fellow associates with general benefit questions.

  • Assist with preparation of, Short Term Disability, FMLA, and COBRA Paperwork.
  • Prepare and maintain all associate benefit records.
  • Provide general administrative support to the Benefits Manager and Benefits Coordinator.
  • Work in collaboration with the HR Assistant to provide back up as needed.
  • Track salaried vacation requests.
  • Maintain employee personnel files.
  • Assist with employment reference/verification procedure.
  • Process new hire, termination, and employee change paperwork.
  • Perform one’s job duties in compliance with the policies and procedures of the department and company.
  • Respect the confidentiality of information learned through one’s employment.
  • Demonstrate and promote positive customer relations both internally and externally.
  • Demonstrate the ability to work in various computer environments.
  • Demonstrate an adaptability to change.
  • Attend educational and company related meetings and is willing to share knowledge and experience with others.

Education and Experience

·         High School Diploma or equivalent required

·         One or more years of experience in a position that included working with employee benefits required

·         Knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including ERISA, COBRA, FMLA, ADA, SECTION 125, Workers Compensation, Medicare, OBRA, Social Security and DOL requirements strongly preferred

Job Knowledge, Skills and Abilities:

·         Proficient in the Microsoft Office Suite, especially Word and Excel.

·         Strong organization skills and attention to detail.

·         Superior communications skills required.

 ***This employment advertisement is not applicable to individuals who reside in the states of California or Colorado.***

To apply:

Benefits Assistant (

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