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Green Bay Chapter SHRM

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Payroll Specialist

13 Mar 2023 6:56 AM | Anonymous member

The Howard-Suamico School District is seeking a knowledgeable, talented member to join our team as a Payroll Specialist.

The Payroll Support Specialist is responsible for assisting in performing a wide variety of technical payroll duties. This includes preparing, processing, maintaining and ensuring accuracy of a variety of payroll information, forms, records and reports to ensure employees are paid in an accurate and timely manner and will uphold the objectives and policies of the Howard-Suamico School District. This is a full time position, scheduled Monday through Friday, totaling 40 hours per week. Wage commensurate with experience with a generous benefits package.

Application can be made to the Wisconsin Education Career Access Network (WECAN), at:, to support staff vacancy #168178.  Need help making application or have questions? Contact Tina, HR Coordinator, at 920-662-8190.

Key Accountabilities:

Executes Payroll:  Manages, refines, and executes all payroll functions. Acts as a trusted resource for pay and benefit change information.

Trusted Advisor:  Serves as a resource willing to support the internal philosophy and responsibilities of the Finance Division, Operations Department and the Howard-Suamico School District.

Customer Service:  Provides best in-class customer service and communication to all key stakeholders, including internal employees and external vendors.

Compliance:  Abides by all federal, state and District guidelines and regulations. Maintains confidential payroll and benefit records.

Essential Functions:

  • Verifies payroll general ledger journal entries and adjustments.
  • Determines the accuracy of time card entries for import into the payroll system.
  • Verifies contracted and general salaries.
  • Verifies and edits accuracy of salary and fringe benefits.
  • Verifies accuracy in employee health, dental, vision, STD/LTD, and life insurance payments.
  • Verifies, computes and finalizes substitute employee payment slips.
  • Prepares and transmits wire withdrawals for payroll.
  • Responsible for processing all new employees benefit/payroll forms.
  • Reconciles payroll-related balance sheet accounts as needed.
  • Prints and mails advice of deposits for substitutes and corresponding reports prior to pay date.
  • Assists in monitoring of cash flow by reporting total payroll each period to the Assistant Superintendent of Operation and the Director of Finance.
  • Updates payroll records into year to date files.
  • Prepares and files state and federal tax forms, employee retirement reports and social security reports.
  • Reports all new hires each month to the Department of Workforce and Development.
  • Prepares and reports the Current Statistic Report to the Department of Labor.
  • On the last pay period of the fiscal year, confirms all contracts have been paid out accurately.
  • Prepares, reports and files quarterly 941 wage and benefit, Multiple Worksite and state unemployment reports.
  • Bills, collects and deposits the substitute employee Life Insurance premiums.
  • Balances and reports all Wisconsin State Retirement hours and earnings to the WRS (Department of Employee Trust Funds).
  • Figures and taxes imputed income for all employees with basic Life Insurance over $50,000.
  • Requests unsubstantiated mileage from Accounts Payable and taxes on the employee’s last paycheck.
  • Reports and uploads all taxes to the Stat of Wisconsin and the IRS.

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