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Administrative Assistant, College of Business - Northeast Wisconsin Technical College

6 Jan 2022 11:06 AM | Anonymous member

Required online application available on website:  www.nwtc.edu/jobs

The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population.  We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.  You belong here.  See why you will love working at NWTC

POSITION SUMMARY

Provide administrative support to department leadership, assist students and faculty. Manage the scheduling process from course authorization, class data entry into database systems, and processing course agreements. May serve as liaison to the public for specific courses. May also create meeting agendas, finalize meeting minutes, and maintain Advisory committee databases.

  • Greet internal and external customers, in person or via phone and email, and serve as the liaison between the customer and the appropriate individual.
  • Provided administrative support for various College of Business programs. May include scheduling classes (all varieties), maintaining the database system (courses, catalog, etc.), modifying curriculum, instructional delivery, room scheduling and faculty course agreements. Notify departments, instructors and/or students of class changes, cancellation, instructor absences, changes of assignments and/or room changes. Order books and textbooks.
  • Maintain part-time faculty rosters, qualification status, and instructor schedules.
  • Provide administrative support to department leadership. May schedule meetings, prepare correspondence, reports, proposals, brochures, mailings, etc. May attend meetings on behalf of Dean as needed.
  • Arrange for and notify Advisory Committee meetings; maintain member lists, prepare/send agenda, and communicate finalized meeting minutes.
  • Assist students/faculty with class and program structure questions in absence of Dean/Associate Dean/s.
  • May assist in maintaining department and program information; forms, mailing lists, calendars, syllabi, and other files.
  • Assist in special event departmental activities.
  • May serve as liaison for licensing/regulatory classes. Provide information to the internal/external customers and resolve issues. Maintain student records, provide State/National reporting, and distribute certificates as necessary. May prepare/distribute flyers/brochures; maintain flyer/brochure database.
  • May serve as contact for corporate training in set-up of contract courses.

SKILLS & ABILITIES

Education: Associate Degree in Administrative Assistant, Business, or related degree
Experience: Three years related experience

**An equivalent combination of education and work experience may be considered

Cultural Competence: Demonstrated commitment to diversity, equity, and inclusion and sensitivity to and understanding of a diverse community of college students, faculty, and staff.

*NWTC welcomes candidates who currently possess the desired skills and experience and are committed to learning and growing. 

Computer Skills

Microsoft Office Suite (advanced skills preferred), data management system (PeopleSoft preferred)

NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes. Inquiries regarding the College’s nondiscrimination policies may be directed to the Chief Officer for Diversity, Equity, and Inclusion at (920) 498-6826 or equity@nwtc.edu.


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